How To Book A BAME Speaker: Step By Step Guide + FAQs

So, you want to book a BAME speaker?

Whether you’re planning a corporate conference, school talk, or community event, securing the right speaker can make all the difference. In this guide, we break down the process step by step and answer the most common questions we hear from clients. From writing your brief to choosing the right speaker and finalising logistics, here’s how to make your event a success.

Step 1 – Create Your Brief

The foundation of every successful event is a strong brief. This step ensures you’re clear on what you want to achieve and gives your booking agent the information they need to find the right speaker quickly. When building your brief, consider:

• Purpose – What is the key message or outcome you want from the speaker? Is it to motivate, educate, or inspire?
• Audience – Who will be in the room (or online)? Understanding their demographics, interests, and challenges will help narrow down speaker options.
• Budget – Speaker fees vary depending on profile, demand, and travel. Having a range in mind allows your agent to suggest appropriate options.
• Format – Will the talk be in-person, virtual, or hybrid? Do you need additional elements like Q&A, workshops, or panel participation?
• Logistics – Date, time, location, and duration of the presentation.

A well-prepared brief not only saves time but also ensures you get the most value from your speaker. If you’re unsure where to start, our agents are always happy to help refine your brief.

If you already have a speaker in mind, skip to step three and contact a booking agent directly.

Step 2 – Research Potential Speakers

Once you have clarity on your event needs, the next step is exploring which BAME speakers align best with your goals.

At The BAME Speakers Agency, our directory streamlines this process. Each speaker profile includes:

• A biography that outlines their background and expertise.
• Speaking topics that are most requested.
• Videos of previous engagements so you can see their style and energy.
• Client testimonials for added reassurance.

When researching, ask yourself:

• Does this speaker’s story or expertise fit the theme of my event?
• Do they have experience speaking to audiences similar to mine?
• Will their approach resonate with my organisation’s culture and values?

This step is also the perfect opportunity to explore different event angles. For example, some of our most popular bookings are for Black History Month events, whose message of equality resonates with all in attendance – do not miss our top pick of Black History speakers for 2025.

Step 3 – Contact Our Team

The final step is reaching out to our experienced team, who will take the stress out of the booking process. With years of experience booking speakers for schools, businesses, charities, and conferences, our team knows exactly how to match the right voice to the right platform.

Here’s what happens when you contact us:

1. Initial Consultation – You’ll discuss your brief with a booking agent who will ask clarifying questions about your goals, audience, and event logistics.
2. Tailored Shortlist – Based on your requirements, we’ll provide a curated selection of speakers who fit your budget and objectives.
3. Booking & Contracts – Once you’ve chosen your speaker, we’ll handle all contracts, invoices, and scheduling.
4. Logistics – We manage travel, accommodation, and technical needs so everything runs smoothly.
5. Event Support – We remain on hand before and during the event to ensure a seamless experience.

With The BAME Speakers Agency, your event is in safe hands. Our team of experienced booking agents have secured leading experts on racial equality for several years, making us one of the go-to bureaus in the UK. To contact us, you can call 0207 1010 553 or email agent@bame-speakers.com.

Frequently Asked Questions:

Have a pressing question about booking a BAME speaker? Read our FAQs below.

If you still require clarification, get in touch with a booking agent who will happily answer any of your questions.

How Much Does A BAME Speaker Cost To Book?

Fees can vary depending on the speaker’s profile, demand, and your event requirements. For example, a bestselling author or high-profile media personality will likely command a higher fee than an emerging voice. The length of the talk, travel needs, and whether the event is virtual or in-person also affect cost.

💡 The simplest way to get an accurate figure is to contact our team with your event details, and we’ll provide a free, tailored quote.

Will The Speaker Travel For My Event?

Yes, many of our speakers are willing to travel nationally and internationally. Travel arrangements are coordinated by our team, ensuring a seamless experience for both you and the speaker.

We take care of:

• Flights and ground transportation.
• Accommodation, if required.
• Scheduling and logistics, so everything runs smoothly.

This means you can focus on your event while we handle the details.

I Am Organising A Virtual Event; Do You Have A BAME Speaker Suitable?

Absolutely. Since 2020, virtual and hybrid events have become a major part of the speaking industry. Many of our speakers now deliver high-impact online presentations using professional setups.

Whether it’s a live webinar, recorded keynote, or interactive Q&A session, our speakers adapt their delivery to suit the format. Virtual talks also open the door to international speakers who may otherwise be difficult to host in person.

Discuss the style of event you are organising with our booking agents, so they can supply speakers suitable for either an in-person or virtual occasion.

Which Topics Can A BAME Speaker Discuss?

Our speakers cover a wide range of subjects. The most popular themes include:

• Diversity, equity and inclusion (DEI) in the workplace.
• Allyship and anti-racism.
• Social justice and equality movements.
• Leadership and resilience.
• Motivation and personal development.

Because each speaker brings their own lived experiences, no two talks are ever the same. Our booking agents will help you match the right speaker to your audience and goals.

Why should I book A BAME Speaker For My Event?

There are several reasons to book a BAME speaker for your event, but arguably the most compelling is their impact on audiences. Their stories of perseverance in the face of discrimination inspire and teach attendees how they can become better allies.

For corporate teams, a BAME speaker will improve representation, discuss the importance of inclusion and instil a sense of belonging that leaves employees of all races empowered. For external conferences on diversity and inclusion, these speakers engage audiences in the thousands with their powerful insights.

3 Reasons to Book a BAME Speaker on Diversity & Inclusion

1. Inclusive companies are 2.3x more likely to outperform competitors on cash flow.
2. Diverse teams generate 19% more revenue from innovation.
3. 76% of job seekers say workplace diversity is a key factor in deciding where to apply.

Source: https://workrowd.com/blog/2021/02/16/diversity-and-inclusion-statistics-to-inform-your-work-in-2021/

Contact The BAME Speakers Agency

To book a BAME speaker for your event, simply contact The BAME Speakers Agency via our online form or call a booking agent on 0207 1010 553.